Four Box Report Examples

For reference, here are a few four box report examples that you can use to improve project reporting. Note that effective project reporting includes the following elements:

  • the mission or purpose of the project (it is always amazing how many project team members do not know the purpose if you do not include this, resulting in costly project drift)
  • key deliverables (with dates (!))
  • recent progress
  • expected progress or next actions
  • risks and issues
  • contact or owner information
  • overall status
  • brevity (only a few pages long or even just one page)

It is also worth noting that this format can be used to update senior IT management, the business or customer, the project team, suppliers and peer groups. Thus one format, one report, for all your weekly or monthly project reporting. This saves time and ensures consistency of information.

Four Box version 1:

Below is a straightforward version of the Four

 

 

 

And here is the downloadable version in Powerpoint: Fourbox1.

Four Box version 2:

 

 

And here is the downloadable version in Powerpoint: FourBoxExample2

Four Box version 3:

This one has some nice additions including a path to green and a second page with a Gantt chart of the primary project activities and status. This is a downloadable powerpoint file so you can get a quicker start on your report. Credit goes to the Danske Bank messaging team and project manager who created this format and supplied the template.

Project Reporting example3

Four Box version 4:

This one has keeps the one page format yet adds a small Gantt chart of the primary project activities and status as well as the key metrics status. This is a downloadable powerpoint file so you can get a quicker start on your report. Credit goes to the Danske Bank Group Process team who developed this format for their project reporting.

Project Reporting example4

Please let me know if you have any recommendations or additions to these examples.

Best, Jim Ditmore

19 Responses to Four Box Report Examples

  1. The best template….

  2. Girish says:

    Please enable version 3 and 4

  3. Phyllis S says:

    I do not see links for Examples 1 and 2. Are they still available?

    • Jim D says:

      Phyllis,

      Apologies for the delay. The links are re-established and you should be able to download Power Point versions now. Best, Jim

  4. Michael S says:

    version 1 &2 only link to a photo, not a powerpoint file. anyway to get the ppt file?

  5. Paul M says:

    The key box missing is ‘Cost’. A comparison of Budget to Actual to EAC/ETC.

  6. Korisa says:

    Can you link the downloadable files for versions 1 and 2, please?

    • Jim D says:

      Korisa,

      Apologies for the delay. I have added downloadable Powerpoints that should work now. Please let me know if still an issue. Best, Jim

  7. Maniero says:

    Hi Links for version 1 and 2 do not work. Can they please be re-established?

  8. nigel says:

    Hi Jim

    Could you establish the links for examples 1 and 2 please
    many thanks

  9. James M says:

    I can’t seem to locate .ppt for Four Box vers 1 & 2. Can you assist? Thank you.

    • Jim D says:

      James,

      Apologies for the delay. I have added downloadable Powerpoints that should work now. Please let me know if still an issue. Best, Jim

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