For reference, here are a few four box report examples that you can use to improve project reporting. Note that effective project reporting includes the following elements:
- the mission or purpose of the project (it is always amazing how many project team members do not know the purpose if you do not include this, resulting in costly project drift)
- key deliverables (with dates (!))
- recent progress
- expected progress or next actions
- risks and issues
- contact or owner information
- overall status
- brevity (only a few pages long or even just one page)
It is also worth noting that this format can be used to update senior IT management, the business or customer, the project team, suppliers and peer groups. Thus one format, one report, for all your weekly or monthly project reporting. This saves time and ensures consistency of information.
Four Box version 1:
Below is a straightforward version of the Four
And here is the downloadable version in Powerpoint: Fourbox1.
Four Box version 2:
And here is the downloadable version in Powerpoint: FourBoxExample2
Four Box version 3:
This one has some nice additions including a path to green and a second page with a Gantt chart of the primary project activities and status. This is a downloadable powerpoint file so you can get a quicker start on your report. Credit goes to the Danske Bank messaging team and project manager who created this format and supplied the template.
Four Box version 4:
This one has keeps the one page format yet adds a small Gantt chart of the primary project activities and status as well as the key metrics status. This is a downloadable powerpoint file so you can get a quicker start on your report. Credit goes to the Danske Bank Group Process team who developed this format for their project reporting.
Please let me know if you have any recommendations or additions to these examples.
Best, Jim Ditmore